PERSONAL DATA

Preface

For the Software Factory GmbH compliance with data protection laws is not only a legal obligation, but a necessary element of trust. In the following we want to transparently inform you about the methods, scope and purpose of the processing of your personal data which might be collected from you while visiting this website. We will also inform you about your rights.

Please note that this privacy policy is for informational purposes only. Only the German Datenschutzerklärung is legally binding.

Controller

As operator of the website www.sf.com the Software Factory GmbH, Parkring 57-59, D-85748 Garching b. München (subsequently referred to as “we” and “us”) is the controller pursuant to Art. 4 No. 7 of the General Data Protection Regulation (GDPR). You can contact us at info@sf.com with any questions about this privacy policy.

Data protection officer

You can reach our DPO at: dataprotectionofficer(at)sf.com

Rights of the data subject

Your rights as a data subject

As a data subject you have the following rights concerning your personal data. You have

  • the right of access to information on – among others – the purposes of the processing, the categories of personal data concerned, the envisaged period for which the personal data will be stored as well as possible recipients, pursuant to and in accordance with the requirements of Art. 15 GDPR and § 34 BDSG
  • the right to rectification and to erasure of incorrect or incomplete data pursuant to and in accordance with the requirements of Art. 16 and 17 GDPR and § 35 BDSG.
  • the right to restriction of processing pursuant to and in accordance with the requirements of Art. 18 GDPR and § 35 (1) 2 BDSG.
  • the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) pursuant to and in accordance with the requirements of Art. 21 (1) GDPR.
  • the right to withdraw your given consent at any time, which does, however, not affect the lawfulness of processing based on consent before its withdrawal according to Art. 7 (3) GDPR.
  • the right to data portability in a structured, commonly used and machine-readable format pursuant to and in accordance with the requirements of Art. 20 GDPR
  • You have, pursuant to and in accordance with the requirements of Art. 22 GDPR, the right not to be subject to a decision based solely on automated processing, including profiling, which entails legal effects concerning you or significantly affects you in a similar way.
  • Furthermore pursuant to Art. 77 GDPR you have the right to lodge a complaint with a supervisory authority about the processing of your personal data by us, in particular in the member state of your habitual residence, place of work or place of the alleged infringement.

Procedure

When you claim your rights toward us according to the GDPR and the BDSG, we will process the data you thereby submit to fulfill your claims.

Subsequently we will store the data submitted by you and the data submitted by us to you in return for the purpose of documentation until the expiry of the regulatory offenses limitation period (3 years).

The lawfulness of processing and storing the data is based on Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our obligation to fulfill your requests and the need to exonerate ourselves in possible fine proceedings by proving that we have lawfully fulfilled your requests.

You can object to the processing of your personal data based on our legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint. We would like to note that the processing of your personal data is mandatory for the verification of compliance with data protection rights of the data subject according to Art. 21 (1) GDPR, as other methods of verification do not exist or are not equally suitable.

Data protection measures / arrangements

We secure our website and other systems — and thus your data — through technical and organizational measures against loss, destruction, access, change or dissemination through unauthorized persons. In particular your personal data will be transmitted encrypted through the internet. Therefore we operate with the coding system TLS (Transport Layer Security).

Having said this, the transmission of information via internet is never fully safe, which is why we cannot guarantee the safety of the data transmitted by our website to a 100%.

Data processing modalities

Sources and categories of personal data

We process your personal data insofar as it is necessary for the statement, content-related configuration or modification of a contractual relationship between you and us (inventory data). In particular the following can be inventory data: Name, form of address, contact details (postal address, telephone, email address), date of birth , etc.

Furthermore we process your usage data. Usage data is data that is collected when you interact with our web content and our services, in particular your IP address, start and end of your visit on our website and information on the contents you have viewed on our website.

We collect the data mentioned directly from you (e.g., through the visit of our website), or, provided that it is permitted by data protection laws, from third parties or respectively from publicly accessible sources (e.g., commercial or association register, the press, media, internet).

Data transfer to third party countries outside the EU

All information we acquire from or on you will generally be processed on servers located within the European Union. A transmission of your data or a processing of your data in third party countries will occur without your explicit consent solely if this is legally intended or permitted and if an appropriate data protection level is guaranteed in the third party country or if there are contractual obligations in place via the EU’s so-called standard contractual clauses.

Regarding data transfers to the U.S., the European Commission has issued an adequacy decision called the EU-U.S. Data Privacy Framework, which ensures an adequate level of protection for data transfers of personal data by companies participating in the EU-U.S. Data Privacy Framework. To the extent that we use services that transfer personal data to the U.S., the respective service states whether the company is certified by the EU-U.S. Data Privacy Framework.

Data disclosure, processing on behalf of the controller

We will never illicitly disclose your personal data to third parties. However, we may disclose your data to third parties, in particular if you have agreed to data disclosure, if the disclosure is necessary to fulfill our legal obligations or if we are obligated or authorized to disclose said data by law or administrative or judicial orders. In particular this may be the case for the purposes of criminal proceedings, averting of dangers or enforcement of intellectual property rights.

Under certain circumstances we may transmit your data to external service providers which process data on our behalf and in accordance with our instructions (data processor) to simplify and disburden our own data processing. Every data processor will be bound by contract according to Art. 28 GDPR. In particular this means that the data processor has to offer sufficient guarantees that appropriate technical and organizational measures are implemented so that data processing is compliant with the requirements of the GDPR and your rights as a data subject are ensured. Despite commissioning data processors we remain the responsible party for the processing of your personal data according to the GDPR.

Purpose / Objective of the data processing

In general we will use the data solely for the purpose for which the data was gathered. We may subsequently process the data for another, different purpose, provided that this other purpose is not incompatible with the original purpose (Art. 5 (1) point (c) GDPR).

Storage period

Unless specified otherwise, we will store data gathered from you only for as long as it is necessary for each respective purpose and unless there are legal retention obligations preventing deletion, for example from commercial law or tax law.

Individual processing activities / operations

In the following we want to outline as transparently as possible, which of your data we will process under which circumstances, on what basis and for what purpose.

Server log files

Each time our website is accessed, the following general information will be automatically sent to our servers by your browser (so called server log files): Your IP address, product and version information of the browser and operating system used (so called user agent), the webpage from which the access originated (so called referer), date and time of the request and possibly your internet service provider. Furthermore the status and the volume of data will be recorded.

Your computer’s IP address will be stored only for the duration of your visit to the website and subsequently will immediately be deleted or made partially unrecognizable through reduction. The rest of the data will be stored for a limited period of time (to a maximum of 7 days).

The legal basis for the usage of these server log files is Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest arises from the necessity to operate our website, especially to discover and remove website errors, to determine the utilization of the webpage, to make adjustments and improvements and to guarantee the security of the system. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR. Please use the contact details provided in the imprint. We would like to point out that the processing of your server log files is mandatory in accordance with Art. 21 (1) GDPR, as otherwise the website cannot be operated at all.

Cookies

To improve user-friendliness, we use so called “cookies” and the “Web Storage” on our website.

What Cookies are

Simply put, a cookie is a small text file, that stores data about visited websites. Cookies can store a kind of “user profile”, including information like your preferred language or other page set-ups, that are required by our website to be able to offer you certain services. This file will be stored on your terminal device and also helps with recognizing you in the event of a new visit to our website.

Under certain circumstances we can gather information on your preferred activities on our webpage through these cookies, and thus align the webpage according to your individual interests and even increase the navigation speed on our website.

How you can avoid Cookies

You can manually delete the cookies in your browser’s security settings at any time.

Optionally you can prevent the storage of cookies by default via the respective settings of your browser. Please do note that in this case you possibly will not be able to use all functions of our website entirely or that errors may occur in the presentation or usage of the website.

Third party Cookies

It is possible that third party service providers, with the help of whom we develop and operate our website, independently store cookies on your terminal device, in particular through so called plugins (see section below “Third-party services”). Should you solely want to accept our own cookies, but not the cookies of these third parties, you can prevent these third party cookies by use of the respective browser setting “Block third-party cookies”.

Which Cookies are implemented

In detail our webpage places the following cookies:

Name

Description

Domain

Validity

Third party access

_gat_UA-<ID>

This cookie is required by the Google Analytics service. It is used to reduce the request rate to the server and thus to relieve it. It does not contain any personal data. Information on how to prevent the storage of this cookie can be found below under “Google Analytics”.

.sf.com

1 Minute

Yes, Google

_ga_<ID>,

_ga

This cookie is required by the Google Analytics service used. It is used to recognize individual website visitors by using an identifier consisting of two randomly generated 32-bit numbers (e.g. 12345.67890). Instructions on how to prevent this cookie from being stored can be found below under “Google Analytics”.

.sf.com

2 Years

Yes, Google

_gid

This cookie is required by the Google Analytics service. It is used to recognize individual website visitors by using an identifier consisting of two randomly generated 32-bit numbers (e.g. 12345.67890). Information on how to prevent the storage of this cookie can be found below under “Google Analytics”.

.sf.com

1 Day

Yes, Google

_icl_visitor_lang_js

Saves the language version of a web page selected by the user.

.www.sf.com

1 Day

No

borlabs-cookie

This cookie is used to detect whether you have already been shown the consent notice and whether you have fully accepted or rejected it, or which specific settings you have selected. It does not contain any personal data.

www.sf.com

6 Months

No

wp-wpml_current_language

Saves the language version of a web page selected by the user.

www.sf.com

Session

No

wpml_browser_redirect_test

Tests if cookies are enabled. This cookie is enabled for all visitors to the site when you use the browser language redirection feature.

www.sf.com

Session

No

CONSENT

This cookie is used by the deployed Youtube video player and Google Maps. It is used to recognize whether you have accepted or rejected the playing of Youtube videos or the map image from Google Maps.

.youtube-nocookie.com,

.google.com

2 Years

Yes, Google

Legal basis

The legal basis for the use of cookies that are absolutely necessary for the function of the website (e.g. shopping cart cookie, session cookie) is Art. 6 para. 1 p. 1 letter f) GDPR (legitimate interest in data processing) as well as §25 para. 2 No. 2 TTDSG (absolute necessity for the provision of a telemedia service expressly requested by the user). The legitimate interest results from our need to be able to offer you a functioning website. Cookies are necessary for this because they are an integral part of current Internet technology and without cookies many functions of current websites would not be available. We therefore require cookies to provide you with the website in response to your request.

You can object to the processing of your data based on our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

However, we would like to point out that the processing of your data in certain cookies is mandatory in the sense of Art. 21 (1) GDPR, as otherwise the website cannot be operated at all and we do not have the technical possibility to prevent the setting of cookies on certain individual end devices. However, you may be able to do this yourself in your browser. For more information on this, please look at the instructions for your browser.

The legal basis for the use of cookies that are not absolutely necessary for the function of the website is Art. 6 para. 1 p. 1 letter a) GDPR (consent of the person concerned). We ask you for your consent to the use of cookies that are not necessary when you first access the website via a displayed notice text. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings made.

Web Storage

What is Web Storage

Web storage is a technology for web applications that store data in a web browser. Web storage can be seen as a further development of cookies but differs from them in some respects.

In contrast to cookies, which can be accessed by both server and client, the web storage is completely controlled by the client. This means that data is not transferred to the server every time the website is accessed. Access is only possible locally via scripts on the website. Specifically, this means that third parties cannot access the information stored on the website. Only you and we can access the locally stored data.

Legal basis

The legal basis for the use of web storage, which is absolutely necessary for the function of the website, is Art. 6 para. 1 p. 1 letter f) GDPR (legitimate interest in data processing) and §25 para. 2 No. 2 TTDSG (absolute necessity for the provision of a telemedia service expressly requested by the user). The legitimate interest results from our need to be able to offer you a functioning website. The Web Storage is necessary for this because it is an integral part of current Internet technology and without it many functions of current websites would not be available. We therefore require the Web Storage in order to provide you with the website in response to your request.

You can object to the processing of your data on the basis of our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

However, we would like to point out that the processing of your data in web storage may be compulsory within the meaning of Art. 21 (1) GDPR, since otherwise the website cannot be operated at all and we do not have the technical option to prevent the usage on certain end devices. However, you may be able to do this yourself in your browser. For more information, please look at the instructions for your browser.

The legal basis for the use of the web storage, which is not absolutely necessary for the function of the website, is Art. 6 para. 1 p.1 letter a) GDPR (consent of the data subject). We ask you for your consent to the use of this data when you first access the website by means of a message text that appears. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings made.

Contacting us

Our website offers options for contacting us directly.

We process the data you send us exclusively until the purpose of your contact has been achieved, unless there are legal retention periods to the contrary. If the purpose of your contact is to assert data subject rights, what has been said in the section “Your rights as a data subject” applies.

The following data is processed within the framework of the contact form:

E-mail address, salutation, title, name, company, address, subject, telephone number if applicable and the content of the message.

The legal basis for the use of the data you provide to us by contacting us in the context of contractual or pre-contractual relations or for responding to (pre)contractual inquiries is Art. 6 para. 1 p. 1 letter b) GDPR (data processing for the performance of a contract).

The legal basis for processing the data you provide to us by contacting us in cases other than for contractual or pre-contractual purposes or inquiries is Art. 6 para. 1 p. 1 letter f) GDPR (Legitimate Interest in Data Processing). Our legitimate interest in processing arises from our interest in responding to requests and maintaining user relationships.

You can object to the processing of your data based on our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

The data transmitted to us by you will be processed solely up until the point in which the purpose of your request is reached, unless contradicting legal retention periods exist. If the purpose of your contact is assertion of the rights of the data subject the section “your rights as a data subject” applies.

Webinar recordings

Our website offers you the option of filling out a form to forward you to our webinar recordings.

We process the data you submit to us via the form for statistical purposes in order to categorize interested parties and understand user requirements. This enables us to improve our offer. The data is not transmitted to third parties or processed by third parties and is only used for internal purposes. You can also watch the webinars directly on our YouTube channel at any time without completing the form.

The following data is processed as part of the contact form:

E-mail address, first name, surname, salutation if applicable, title, company, telephone number, webinar.

The legal basis for the use of your data provided in the form is Art. 6 para. 1 sentence 1 letter a) GDPR (consent of the data subject). We ask you for your consent to the use of the data via an information text displayed on the form. You can withdraw your consent at any time with effect for the future. To do so, please contact us using the contact details provided in the legal notice.

Newsletter

We offer to keep you up to date and regularly inform you about special offers through our newsletter service. To subscribe to the newsletter you can enter your email address into our distribution list. Following this you will have to confirm your registration (Double-Opt-In-Procedure). We use the data transmitted by you to us solely in regard to the newsletter service and do not distribute it to third parties for other purposes.

You can find further information about data processing upon receiving the newsletter down below in the section “Third party services – Analysis services”

The legal basis for the usage of your email address is Art. 6 (1) point (a) GDPR (consent of the data subject). You can revoke your consent with effect for the future at any time. Please use the link included in every newsletter email or the contact details stated in the imprint.

Online applications

Our website offers you the possibility of an online application via an application form. Please note that you will be asked to provide mandatory information, without which you cannot transmit your application.

We mandatorily require the following information from you:

  • Name: This information is necessary for us because we attach importance to a personal address in the context of professional correspondence and in order to process your application. We use your information exclusively for this purpose.
  • E-mail address: The specification of your email address is necessary for us because we need an uncomplicated way to process your request and then to contact you. We use your information exclusively for this purpose.

Apart from these providing further information is voluntary. You can send us additional information and documents if you find these beneficial to your application.

Overall the usage of the online form is voluntary. You can also send us your application via email or letter post at any time. As applications generally include particularly sensitive data, we would like to point out that data transmission via the Internet always includes risks, in particular through interception or exposition of the data. If you are uncertain regarding this, we advise you to contact us via telephone or postally.

We use your data to process your application and to communicate with you, especially to evaluate your suitability regarding an actual or future employment in our company.

If your application is successful, our personnel department will store your data in the personnel file when you are hired. If your application is not successful, we will store your data for a period of six months, calculated from when you have received the decision. Your data will be accessed during this period only if you wish a statement regarding our decision or to defend ourselves against legal claims.

After the expiration of this period we will delete or destroy your data, unless we are obliged to retain the data for longer by legal regulations. If you have applied by letter post, we will send the application documents back to you if you so wish, and if you have granted us a domestic postal address. Otherwise your application documents will be destroyed in case of an unsuccessful application.

The legal basis for the data you voluntarily provide in the application form is Art. 6 para. 1 p. 1 letter f) GDPR (Legitimate Interest in Data Processing). Obviously irrelevant data will be deleted by us. Our legitimate interest arises from our need to process applications and information about the applicant. You can object to the processing of your data based on our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

The legal basis for the processing of mandatory data is Art. 88 (1) GDPR in conjunction with Section 26 BDSG (data processing in the context of employment) and Art. 6 (1) b) GDPR (data processing for the performance of a contract and for the implementation of pre-contractual measures).

We reserve the right to anonymize applicant data so that it is no longer possible to draw conclusions about your person and then to evaluate it for internal company statistical purposes. We do not carry out any further evaluation without your consent.

Hosting services

Our website is hosted on servers of external providers to ensure the efficient and secure provision of the website.

Each time you visit the website, general information is automatically transmitted from your browser to the server (so-called server log files). For more information, see “Server log files” above.

The legal basis for the use of hosting service and the associated processing of your data is Art. 6 para. 1 p. 1 letter f) GDPR (Legitimate Interest in Data Processing), unless otherwise stated for the respective service. The legitimate interest arises from our need for a technically flawless presentation of our website without requiring in-depth knowledge of website programming and maintenance of IT systems. You can object to the processing of your data on the basis of our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

Third party services

For simplification of our data processing and to extend the functionality of our website we use third party services and resources, for example plugins, external content, software or other external service providers (services). In doing so the possibility exists that personal data will be transmitted to the service provider. If required, to protect your data, we have contractually obligated the service provider according to Art. 28 GDPR to solely process the data according to our instructions. We would like to explicitly point out that we are regularly only responsible for the data acquisition and transmission by the service according to the GDPR, but not for a possible subsequential processing by the respective service provider.

In detail we use the following services:

Google services

Our webpage uses services from the company Google Ireland Limited (“Google EU”), Gordon House, Barrow Street, Dublin 4, Irland. This company represents the company Google LLC (“Google US”), 1600 Amphitheatre Parkway Mountain View, CA 94043, USA in the EU.

By using the services data will be transmitted to Google EU and possibly from Google EU to Google US. Google as a whole can use the transmitted data to create anonymized user profiles for statistical purposes. In addition, if you possess a Google-account and are logged into it, Google can associate the transmitted data with your account, even across multiple devices. In general we do not have any influence regarding this data processing. Controller of this data processing is therefore Google EU.

The company Google LLC complies with the requirements of the “EU-U.S. Data Privacy Framework”. The Privacy Framework Agreement regulates the protection of personal data transferred from a member state of the European Union to the USA. It ensures that the data transferred there is also subject to a level of data protection comparable to that of the European Union. You can access the list of certified companies here: https://www.dataprivacyframework.gov/s/participant-search.

You can find more information about the handling of user data in the privacy policy of Google: https://policies.google.com/privacy.

The details of the concluded standard contractual clauses (ensuring the level of data protection in third countries) can be found here: https://support.google.com/adspolicy/answer/10042247?hl=de

You can change your individual Google ad-settings on the following website: https://adssettings.google.com/?hl=de (Please note: The settings made are deleted when you delete the cookies in your browser)

We use:

Google Analytics

Our website uses the service “Google Analytics” from Google. Google Analytics uses cookies (see above under “cookies”) to enable us an analysis of the website usage of website visitors. The information produced by the cookies about the usage of this website through the users will generally be transmitted to a Google server in the USA and stored there. Among other things the following can be transmitted: Your IP address, product- and version information about the used browser and operating system (so called user agent), the webpage from which your access took place (so called referrer), date and time of your request and possibly your internet-service-provider.

Our website has activated the IP-anonymization, so that your transmitted IP address will be reduced before transmission from the jurisdiction of the GDPR, and thereby made partially unrecognizable (anonymized). Only in exceptional cases your IP address will be first transmitted to a Google server in the USA and immediately reduced thereafter.

Google will use the transmitted information on our account to evaluate the usage of our website, to compose reports about website activity, and to deliver us further services related to the website usage and internet usage. The IP address transmitted by your browser within the frames of Google analytics will not be matched with other data from Google.

You can find more information about the terms of service and data protection by Google analytics at http://www.google.com/analytics/terms/de.html and under https://policies.google.com/technologies/partner-sites?hl=de

You can prevent the transmission and processing of data to google  that is produced by the cookie related to the website usage (including IP address), by downloading the browser-plugin available from the following link and installing it in your browser. The current link is: https://tools.google.com/dlpage/gaoptout?hl=de.

You can also prevent the setting of cookies in general (see above “How you can avoid Cookies”).

The legal basis for the usage of Google Analytics is Art. 6 (1) point (a) GDPR (consent of the data subject) , since no data processing occurs as long as you do not accept our cookies via the cookie-banner. You can revoke your consent with effect for the future at any time. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings you have made.

Google DoubleClick

We use the advertising service “DoubleClick” from Google. DoubleClick is used to offer digital advertising on the Internet. At the core of DoubleClick are ad servers that marketers, advertisers and advertising networks can use to target users with targeted Internet advertising. DoubleClick can be used to monetize websites, run online campaigns and make advertising contacts.

DoubleClick generally uses cookies to serve ads that are relevant to users, to improve campaign performance reports, or to prevent a user from seeing the same ads more than once. Via a cookie ID, Google records which ads are displayed in which browser and can thus prevent them from being displayed more than once. In addition, DoubleClick can use cookie IDs to record so-called conversions that are related to ad requests. This is the case, for example, when a user sees a DoubleClick ad and later calls up the advertiser’s website with the same browser and buys something there. According to Google, DoubleClick cookies do not contain any personal information. Due to the marketing tools used, your browser automatically establishes a direct connection with Google’s server. We have no influence on the scope and further use of the data collected by Google through the use of this tool and therefore inform you according to our state of knowledge: Through the integration of DoubleClick, Google receives the information that you have called up the corresponding part of our website or clicked on an ad from us. If you are registered with a Google service, Google can assign the visit to your account. Even if you are not registered with Google or have not logged in, there is the possibility that the provider learns your IP address and stores it.

You can prevent participation in this tracking process in several ways:

  1. by setting your browser software to not accept cookies (see “How to avoid cookies” above),
  2. by disabling cookies for conversion tracking, on the following website: https://www.google.de/settings/ads (this setting will be deleted when you delete your cookies) or
  3. by permanently disabling them in your Firefox, Internetexplorer or Google Chrome browsers at the link https://www.google.com/settings/ads/plugin. Please note that in this case you may not be able to use all the functions of our website.

The legal basis for the use of Google DoubleClick is Art. 6 para. 1 p. 1 letter a) GDPR (consent of the data subject). We ask you for your consent to the use of the service when you first access the website via a displayed notice text. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings made.

Google Tag Manager

Our website uses the support service “Google Tag Manager” from Google. This service does not process any personal data itself. However, the Google Tag Manager ensures the triggering of scripts that are required by other services to collect data. It is not possible for the Google Tag Manager to access this data.

The legal basis for the use of Google Tag Manager is Art. 6 para. 1 p. 1 letter f) GDPR (Legitimate Interest in Data Processing). The legitimate interest results from our need for a technically flawless and fast presentation of our website and the relief of our IT infrastructure. You can object to the processing of your data on the basis of our legitimate interest at any time under the conditions of Art. 21 GDPR. To do so, please use the contact details provided in the imprint.

Google Maps

Our website uses the external map service “Google Maps” by Google. Google Maps serves our ability to offer an interactive map on our website, that shows you how you can find and reach us. This service allows us to present out website in an appealing way by loading maps from an external server. The required data is generally requested from a Google server in the USA. Through this request the following information, amongst others, will be transmitted to the Google servers and stored there: Your IP address, product- and version information about the used browser and operating system (so called user agent), the webpage from which your access took place (so called referrer), date and time of your request and possibly your internet-service-provider. In addition to this cookies (see above under “cookies”) will be set through the service on your terminal and analyzed by Google.

The service stores and analyzes cookies (see above under “Cookies”) on your terminal device.

This service uses your browser’s web storage. For more information, see the Web Storage section above.

Google Maps uses the external font service “Google Fonts” from Google. This service makes it possible to display our website in a consistent and appealing manner even on very differently configured user end devices by loading fonts from an external server instead of from the user’s end device. For this purpose, the required fonts are usually requested from a Google server in the USA.

The legal basis for the use of Google Maps is Art. 6 para. 1 p. 1 letter a) GDPR (consent of the data subject). We ask you for your consent to the use of the service when you first access the website via a displayed notice text. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings made.

YouTube

Our website uses the video service “YouTube” from Google. YouTube is used to integrate videos into our website at various points. By playing videos, the following information is usually transmitted to a Google server in the USA and stored there for several months: Your IP address, product and version information about the browser and operating system used (so-called user agent), the website from which your access took place (so-called referrer), date and time of the request and possibly your Internet service provider. YouTube uses this data, among other things, to collect statistics and improve the service.

The service stores and analyzes cookies (see above under “Cookies”) on your terminal device.

This service uses your browser’s web storage. For more information, see the Web Storage section above.

Youtube uses the external font service “Google Fonts” from Google. This service makes it possible to display our website in a consistent and appealing manner even on very differently configured user end devices by loading fonts from an external server instead of from the user’s end device. For this purpose, the required fonts are usually requested from a Google server in the USA. Through this request, the following information, among other things, is transmitted to the Google server and stored there: Your IP address, product and version information about the browser used and the operating system (so-called user agent), the website from which your access took place (so-called referer), date and time of the request and possibly your internet service provider.

The legal basis for the use of Youtube is Art. 6 para. 1 p. 1 letter a) GDPR (consent of the data subject). We ask you for your consent to use the service when you first access the website via a displayed notice text. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings made.

Analysis-tools

We use certain services that record data from website users and provide it to us for analytical purposes. We use this data to make user-oriented improvements to our website, our services and offers. In particular the following information regarding user-behavior can be recorded: Your IP address, product- and version information about the used browser and operating system (so called user agent), the webpage from which your access took place (so called referer), date and time of your request and possibly your internet-service-provider, approximate origin (country and city), language, clicks on content and display time.

The legal basis for the usage of Google Analytics is Art. 6 (1) point (a) GDPR (consent of the data subject), since no data processing occurs as long as you do not accept our cookies via the cookie-banner. You can revoke your consent at any time with effect for the future by calling up the cookie banner again and changing the settings you have made.

We use:

Google Analytics

Our website uses the service “Google Analytics” from the company Google. Please note the privacy policy statement above regarding Google Analytics.

Newsletter-Tracking

Our newsletter uses so-called web beacons or tracking pixels to analyze your reading behavior. Tracking pixels are extremely small image files that are integrated into the newsletter email and thus allow a log file recording as well as a log file analysis.

When you open the newsletter email, the tracking pixel is loaded from the server of the newsletter service and at the same time some information about you is transmitted, such as whether the email was opened, the time of the call and the associated IP address.

In addition, links in the e-mail can provide information about which products are more interesting – i.e. clicked more often than others.

Both the respective web beacon/counting pixel and the links in the email can be clearly assigned to the email address used for sending and thus allow conclusions to be drawn about the respective newsletter recipient.

Social media fan pages

In addition to our website we maintain an online presence on social platforms in order to communicate with our active customers, interested parties and users, and to inform them about our services.

When you visit our presence on a social platform, your data will generally be gathered and processed by the respective platform provider for our market research and advertisement purposes. The provider can also process the data for their own purposes. From your user behavior and your interest resulting from this behavior user profiles can be made. These user profiles can in turn be used to, for example, show advertisements within and outside of the platform, that presumably corresponds with your interests. For these purposes cookies (see above) are generally stored on your terminal device, in which your user behavior and your interests will be recorded. Especially if you are a member of the respective platform and are logged in, further data may be stored independently in the user profiles. For a detailed presentation of each respective data processing and the possible contradiction possibilities we point to the following linked details of the service providers, as only they fully know the exact procedures of their data processing.

We point out, that your data may also be processed outside of the European Union. This can yield risks, as for example the enforcement of your rights may be more difficult.

The legal basis for the usage of online presences and the data procession related to it is generally Art. 6 (1) point (f) GDPR (legitimate interest of data processing). The legitimate interest results from our need to be able to present ourselves to visitors in social media as well as having the ability to introduce statements of all sorts into the media- and opinion market. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR.  Please use the contact details provided in the imprint.

The legal basis for the usage of statistical data of all visitors on our social media sites, that is gathered, prepared and made available to us by the respective platform providers is Art. 6 (1) point (f) GDPR (legitimate interest of data processing).  The legitimate interest results from our need for user-oriented improvements of our online services and design and the optimization of the communication with interested parties by analysing anonymised visitor- and user behaviour. You can object to the processing of your personal data based on the legitimate interest at any time under the premises of Art. 21 GDPR.  Please use the contact details provided in the imprint.

If you are asked for consent regarding data processing by the respective service provider, the legal basis for data processing is Art. 6 (1) point (a) GDPR (consent of the data subject). You can revoke your consent with effect for the future at any time. Please contact the service provider that asked for your consent regarding this.

In the event that you would like to assert your rights, we note that these rights, regardless of a possible joint responsibility and control, are most effectively enforced against the respective service provider. As a rule only the service providers have direct access to your data and can take appropriate measures directly or provide information. Should you need help nonetheless, you can contact us at any time and we will support you in the scope of our possibilities.

We are represented on:

Facebook

Facebook is a social network of Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The company Meta Platforms Ireland Limited is the European subsidiary company of the company Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, USA.

You can find further information about the privacy policy of Facebook at: https://www.facebook.com/about/privacy/. We inform you about our own data processing in this statement.

We have concluded an additional agreement with facebook within our license agreement that regulates the responsibility and control of the data processing regarding the site-insights-function according to Art. 26 GDPR. You can find the details of this agreement here: https://www.facebook.com/legal/terms/page_controller_addendum. Facebook has, among other things, obligated themselves to inform you about data processing within the site-insights-function. You can find this information here: https://www.facebook.com/legal/terms/information_about_page_insights_data.

YouTube

YouTube is a social video platform of YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA, represented by Google Ireland Ltd (“Google EU”), Gordon House, Barrow Street, Dublin 4, Ireland. This company represents in the EU the company Google LLC (“Google US”), 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.

For more information on data protection at YouTube, please visit: https://policies.google.com/privacy.

Instagram

Instagram is a social network of Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The company Meta Platforms Ireland Limited is the European subsidiary company of the company Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, USA.

You can find further information about the privacy policy of Instagram at: https://privacycenter.instagram.com/policy.

You can find further information about the privacy policy of Facebook at: https://www.facebook.com/about/privacy/.

Twitter

Twitter is a social network of the Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland. The company Twitter International Company is the european subsidiary company of the company Twitter Inc.,1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

You can find further information about the privacy policy of YouTube at:  https://twitter.com/de/privacy.

You can configure the data collection of Twitter on the following page: https://twitter.com/personalization

LinkedIn

LinkedIn is a work-related network of the LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland. This company represents in the EU the LinkedIn Corporation, 1000 W. Maude Ave., Sunnyvale, California 94085, USA.  

You can find further information about the privacy policy of LinkedIn at: https://www.linkedin.com/legal/privacy-policy.

You can configure the data collection of Twitter on the following page: https://www.linkedin.com/psettings/guest-controls/

Xing

Xing is a professional network of New Work SE, Am Strandkai 1, 20457 Hamburg, Germany. Further information on data protection at Xing can be found at: https://privacy.xing.com/de/datenschutzerklaerung.

Effective: 17.08.2023

Source: Süddeutsche Datenschutzgesellschaft mbH

Data processing in the application process

In the context of your application for a job in our company, it is essential for administrative as well as legal reasons to collect, store and process data relating to you as a person.
Below we inform you in accordance with Art. 13 DSGVO:

1) Contact details of the person responsible
(Art. 13 para. 1 letter a DSGVO)
Software Factory GmbH, Parkring 57-59, 87548 Garching b. Munich, Germany.
represented by Lena Full

2) Contact details of the data protection officer
(Art. 13 para. 1 letter b DSGVO)
Software Factory GmbH
Data Protection Officer
Parkring 57-59, 85748 Garching, Germany
dataprotectionofficer@sf.com

3) Purpose and legal basis of data processing
(Art. 13 para. 1 letter c DSGVO)
3.1) Purpose of data processing
Carrying out the processing of applications for employment, necessary processing in connection with pre-contractual legal relationships arising in connection with the initiation of a contract or its conclusion.
3.2) Legal basis of data processing
The legal basis is derived from Section 26 BDSG in conjunction with Article 88 DSGVO and is based on the legal relationship that arises in the application or initiation phase of the employment contract relationship.

4) Recipients or categories of recipients
(Art. 13 para. 1 letter e DSGVO).
Your personal data will not be disclosed by us to third parties unless this is necessary for the fulfillment of legal obligations. A transfer to contract data processors (e.g. personnel consultants) as well as persons bound to special confidentiality, such as lawyers, may occur under certain circumstances.

5) Duration of storage
(Art. 13 para. 2 letter a DSGVO)
Your data will be stored for the duration of the processing of the pre-contractual legal relationships or applications, and beyond that until it is determined that no more legal consequences can arise that would make it necessary for us to provide evidence for reasons of presentation and proof.
Due to legal pendency and/or limitation periods, the period may extend over years.

6) Right to information, correction, deletion, revocation and data portability
(Art. 13 para. 2 lit. b and c DSGVO)
You have the right to obtain information from the controller about the personal data concerning you, as well as the right to rectification, erasure or restriction of processing, as well as the right to object to processing and the right to portability of your personal data.
If you have given us your consent to the processing of personal data concerning you for one or more specific purposes, you may withdraw this consent at any time.
The right to revoke your consent to data processing does not affect the lawfulness of the data processing carried out until your revocation.
Your right to have the data deleted will thereby regularly be opposed by our legitimate interest in asserting, exercising or defending legal claims, which makes it necessary to store and retain data.

7) Right of complaint
(Art. 13 para. 2 letter d DSGVO).
You have the right to complain to a supervisory authority about our data processing of your personal data if, in your view, there has been a violation of the law.

8) Legal and/or contractual necessity to provide the data.
(Art. 13 para. 2 letter e DSGVO).
Without the provision of your personal data, no processing of your application can take place.